In-person, virtual and hybrid assemblies with technology support and professional facilitation
We organize and run your entire assembly to ensure participation, transparency and regulatory compliance.
Assembly · Tower 2
Vote · 2026 budget
Assemblies don't have to be a headache
We know what it takes to pull off an assembly. We handle the critical points.
Low attendance and disengagement
How we solve it
Virtual and hybrid formats to include those who can't attend.
Difficulty reaching quorum
How we solve it
Real-time quorum control and proxy management.
Hard-to-manage voting
How we solve it
Digital voting with automatic results consolidation.
Minutes that take days to write
How we solve it
Minutes drafting and fast delivery of supporting docs.
Lack of legal evidence of decisions
How we solve it
Verifiable record and traceability of every decision.
Hybrid or virtual management without the right tools
How we solve it
We run the in-person, virtual or hybrid meeting end to end.
What the service includes
We run the assembly end to end, alongside your administration.
Convening & preparation
- Owner roster validation
- Proxy management
- Attendance confirmation
- Pre-registration of participants
- Support for sending notices
Running the assembly
- Attendee check-in
- Real-time quorum control
- Technical moderation of the meeting
- Support for virtual and hybrid meetings
- Speaking-turn control
Voting
- Ordinary and extraordinary votes
- Digital recording of results
- Proof of participation
- Automatic consolidation of results
Minutes & documentation
- Session recording (optional)
- Minutes drafting
- Decision logging
- Delivery of supporting evidence
Formats
Choose the format that best fits your community.
In-person assembly
Ideal for communities that prefer traditional meetings.
Virtual assembly
Participate from anywhere with digital tools.
Hybrid assembly
Simultaneous in-person and remote participation.
Benefits
Higher participation
We make it easy for owners who can't attend in person.
Transparency
Verifiable results and full voting traceability.
Time savings
Automated check-in, quorum and results consolidation.
Less admin workload
The administrator focuses on management while we operate the process.
Technology that powers your assemblies
This service can be run on our Vecinity platform: digital check-in, attendance control, electronic voting and decision traceability.
Discover VecinityWho is this service for?
Residential complexes
Apartment buildings
Shopping centers
Business parks
Mixed-use complexes
How we work
Discovery
We review the community's needs.
Planning
We define format, schedule and requirements.
Execution
We run the assembly and manage voting.
Wrap-up
We deliver minutes, reports and supporting docs.
Frequently asked questions
Does it comply with Colombian regulations?
Yes. We structure every assembly in line with Colombia's Law 675 of 2001 on horizontal property and your community's bylaws: notice given with the required lead time, quorum verification, proxy handling and the majorities each type of decision requires. The entire process is documented to support the validity of the decisions made.
Can owners participate from abroad?
Yes. With the virtual and hybrid formats, owners can join and vote in real time from anywhere in the country or abroad. All they need is an internet-connected device, and they receive the access instructions before the session so they can take part without any trouble.
Can voting be done digitally?
Yes. Voting is done digitally with an individual record of each vote, automatic counting and immediate consolidation of results. This reduces errors, speeds up the session and leaves verifiable evidence of every decision, in both ordinary and extraordinary votes.
Are minutes delivered?
Yes. Drafting and delivering the minutes is part of the service. They include the agenda, the attendance and quorum record, the approved decisions with their respective majorities, and the supporting documents — ready to sign and file. If needed, we also provide the session recording.
Planning your next assembly?
Let us handle the logistics, technology and support so you can focus on making decisions. Request a no-obligation quote.
Request a quote